How to Add Locations, Bodies, Floor, Unit and Room

Master Location Management with Gemini Smart! 🚀

Ready to elevate your maintenance efficiency to the next level? With this easy-to-follow guide, you’ll learn how team administrators can add and manage locations and facilities in just a few steps. Let’s dive into the basics of creating Locations, Bodies, Floors, Units, and Rooms within your Gemini Smart Account and watch your productivity soar! 🛠️✨

Updated This Week
Available on: Lite, Professional, and Business Plans

Why Manage Locations?

Whether you’re overseeing a single site or juggling multiple facilities, effective location management is the foundation for streamlined operations and boosted productivity. Gemini Smart’s powerful location features let you keep everything organized, so you can focus on what matters most: getting the job done right.

💡 Already have your location data? Click below to skip ahead and access the Location Import Page:

[Location Import Page]

What Are Locations?

Locations are the backbone of your maintenance workflow, helping you organize where assets are housed and where tasks need to happen. With Gemini Smart, every work order is tied to a specific location or asset, making it easier to:

• Assign tasks
• Track maintenance history
• Generate precise reports

💡 Key Insights:

• Direct Association: Work orders are linked to specific locations or assets when created.
• Reporting: Work orders for Bodies, Floors, Units, or Rooms only appear in reports for those levels unless filters include the parent location.
• Filtering: Ensure your filters encompass all relevant levels of your hierarchy to see the full picture.

Pro Tip: Adopt clear naming conventions for your locations and assets! This keeps your team on the same page and ensures accurate reporting and task assignments.

How to Add a Location

Steps:

1. Navigate to the Locations Section: On the left-hand menu of your screen.
2. Open the Location Menu: Select the section for adding new locations.
3. Press “New Location”:
   • Location Name: Enter the name of the new location.
   • Street Address: Provide the full address.
   • Optional: Add map coordinates for precise mapping.
4. Assign Roles: Link workers, teams, vendors, or customers as needed.
5. Click “Create Location”: Save your updates and let Gemini Smart handle the rest!

FAQs About Locations + Subdivisions

Can a location track work orders without assets?

Absolutely! Many users prefer location-based work orders for site-specific maintenance.
Example: If there’s damage to a ceiling light in the main office, you can simply assign the work order to “Main Office” without needing to link it to a specific asset.

Does the naming of assets matter?

Yes, clear and unique names are crucial for avoiding confusion.
Example: If you have multiple room, each with a Office, differentiate them like this:

• “Office – O1” for Office 1
• “Office – O2” for Office 2

This way, your team instantly knows where the task belongs.

Take Control of Location Management Today!

With Gemini Smart, adding and managing Locations, Bodies, Floors, Units, and Rooms has never been easier—or more powerful. Get started now and watch how this streamlined process transforms your maintenance operations.

Ready to supercharge your workflow? Let’s go! 🚀🌟